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How to File a Confirmation Statement at Companies House UK

Filing a confirmation statement in the UK is a crucial task for any limited company. This document, often referred to as the CS01, has replaced the annual return and is essential for ensuring your company’s information is up-to-date at Companies House. By understanding the process and requirements, you can stay compliant and avoid potential penalties.

What is a Confirmation Statement?

A confirmation statement is a document that every company needs to file at Companies House at least once a year. It is designed to confirm that the information Companies House holds about your company is correct and up-to-date. This process replaced the annual return in 2016, streamlining the way company information is updated.

Key Information in a Confirmation Statement

When filing a confirmation statement, the following details about your company need to be reviewed and updated if necessary:

  • Company name and registered number
  • Registered office address
  • Directors' details
  • Shareholders and share capital
  • People with significant control (PSC)

This information needs to be accurate as it forms the public record of your company.

How to File a Confirmation Statement at Companies House

Filing a confirmation statement with Companies House can be done online or by post. However, the online method is often quicker and more straightforward.

Online Filing

  1. Register for WebFiling: If you have not done so already, register for Companies House WebFiling service. You will need your company number and authentication code.
  2. Complete the CS01 Form: Log in and follow the prompts to complete the CS01 form. Ensure all information is accurate and up-to-date.
  3. Pay the Filing Fee: A small fee is required to file the confirmation statement, currently £13 for online submission.
  4. Submit the Form: Once you are satisfied that all information is correct, submit the form.

Postal Filing

  1. Download the CS01 Form: Obtain the form from the Companies House website.
  2. Fill Out the Form: Complete the form with the required company information.
  3. Include Payment: Include a cheque for the filing fee, currently £40 for postal submissions.
  4. Mail to Companies House: Send the completed form and cheque to Companies House.

Deadlines and Penalties

A confirmation statement must be filed at least once every 12 months. Failure to do so can result in penalties and, in severe cases, the company being struck off the register. It is important to note that even if there are no changes to your company’s information, you still need to file a confirmation statement.

UK tax and legal accuracy

This article is for informational purposes only and does not constitute professional tax or financial advice. Please speak to a qualified accountant before taking action. Tax year referenced: 2023/24.

Frequently asked questions

What happens if I do not file a confirmation statement on time?

Failing to file a confirmation statement can lead to penalties and could result in your company being struck off the Companies House register.

How much does it cost to file a confirmation statement?

The cost is £13 for online submissions and £40 for postal submissions.

Can I update company information outside of the confirmation statement?

Yes, you can update certain company information at any time using Companies House forms, but the confirmation statement is an annual requirement.

What is a People with Significant Control (PSC) register?

The PSC register is a record of individuals or entities that have significant control over the company, usually by holding more than 25% of shares or voting rights.

Summary and next steps

Filing a confirmation statement UK is a straightforward but essential process for maintaining compliance with Companies House requirements. By ensuring your company details are correct and up-to-date, you avoid unnecessary penalties and complications. If you need further assistance, consider engaging our Statutory Accounts & Tax services or Bookkeeping & Xero to ensure all your financial reporting needs are met. For tailored advice, book a discovery call with us today.